Bank Reconciliation Analyst (Sage Intacct)

About the Role:

We are looking for a detail-oriented and experienced Bank Reconciliation & Expense Management Specialist to join our finance team supporting a US-based construction business. The ideal candidate will bring a minimum of 2 years of hands-on experience in bank reconciliations and expense control, preferably within a BPO or shared services environment, along with working knowledge of Sage Intacct. This role is central to maintaining daily cash accuracy, enforcing expense policy across project sites, and supporting the ongoing migration from QuickBooks Online (QBO) to Sage Intacct.

Key Responsibilities:

Bank Reconciliation

• Perform daily bank reconciliations across multiple operating, payroll, and project-specific bank accounts.

• Match and clear cash receipts, disbursements, ACH transfers, wires, and cheque payments against the general ledger.

• Investigate and resolve unreconciled items, outstanding deposits, stale-dated cheques, and timing differences within agreed turnaround times.

• Post correcting journal entries for bank fees, interest, NSF items, and misapplied deposits.

• Reconcile corporate credit card, merchant services, and petty cash accounts to supporting statements.

• Prepare month-end bank reconciliation statements with complete supporting schedules for review and sign-off.

• Maintain the daily cash position report and escalate unusual or unexpected movements to the Finance Manager.

Expense Management

• Review and verify employee expense claims, corporate card transactions, and job site expenses against company policy.

• Validate supporting documentation for completeness and accuracy, including receipts, approvals, and job codes, before posting.

• Allocate expenses to the correct GL account, department, entity, job, and cost code.

• Investigate variances, duplicate claims, and unapproved spend, and escalate exceptions for resolution.

Requirements:

Education & Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Minimum 2 years of experience in bank reconciliation and expense management, preferably in a BPO or shared services environment.

• Practical working knowledge of Sage Intacct; exposure to a QuickBooks Online (QBO) to Sage Intacct migration is a strong advantage.

Preferred Skills:

• Prior experience supporting a construction, contracting, or other project-based business.

• Understanding of job costing and how project and cost codes drive expense allocation.

• Advanced Excel skills, including pivot tables, lookups, and handling large transaction volumes.

• Working knowledge of bank feeds, statement imports, and automated matching tools.

• Effective written and verbal communication skills for cross-border collaboration with US-based teams.

Shift Time:

• 08:00 AM to 05:00 PM Central Standard Time