Tender Executive

Location: Clifton Block 4, Karachi

Benefits: Lunch Facility, Training and Career Development, Employee Engagement Activities

Job Responsibilities:

· Identify and monitor relevant tender opportunities through government portals, private organisations, procurement websites, and other sources.

· Prepare, compile, review, and maintain all required tender documents, including technical proposals, financial bids, company profiles, and supporting certificates.

· Ensure accurate preparation and timely submission of tenders, quotations, proposals, and bids in accordance with specified requirements.

· Review tender requirements, eligibility criteria, terms and conditions, and submission guidelines to ensure full compliance.

· Coordinate with Sales, Finance, Technical, Procurement, and other relevant departments to collect the information and documents required for tender submissions.

· Coordinate with the Finance and Sales teams to prepare competitive pricing, cost estimates, and financial proposals.

· Liaise with clients, procurement departments, vendors, and relevant authorities to obtain clarifications and resolve tender-related queries.

· Maintain a tender calendar, track submission deadlines, monitor bid status, and follow up on results, clarifications, and contract awards.

· Maintain an organized database of tender documents, submitted bids, quotations, bid securities, performance guarantees, and tender outcomes. Prepare regular tender status reports.

· Assist with bid opening procedures, respond to client queries, and coordinate the submission of additional documents, and support contract finalization and handover after successful bids.

Other details:

· Strong documentation, coordination, and organizational skills.

· Proficiency in MS Office, particularly Excel and Word.

· Excellent written and verbal communication skills.

· Ability to manage multiple tenders and meet strict deadlines.

· Attention to detail and a good understanding of tender procedures and compliance requirements.

Education: Bachelor’s degree (Business Administration, Commerce, Supply Chain Management)

Experience: 2–4 years in tendering, bidding, or procurement is a must

Work Location: In person